Job Title: Receptionist
Reports To: Accounting Supervisor
FLSA Status: Hourly, Non-Exempt
Wage Range: Start: $10.00 to $13.00
Prepared By: Janice Smart
Prepared Date: April 2, 2014
Approved By: Randy W. Masters
Approved Date: Approved Date: April 3, 2014
Individual may schedule appointments, gives information to callers, and revise letters for management, and otherwise relieves company officers, management and accounting staff of clerical work and minor administrative and business detail by performing at least the following illustrative duties. This job function will require discretion and protection of confidential information. The incumbent must be a TEAM player and be willing to help others without being told to do so. Incumbent must be self-starting and be able to perform duties without constant oversight and supervision. Reliability, promptness and a positive attitude with other staff members and customers is essential. Work hours are scheduled 8:00 to 5:00. Overtime is occasionally required and must have advance approval. Tardiness and absenteeism cannot be accepted.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned.
Incumbent composes and word processes routine correspondence.
Incumbent must make arrangements for pick up of Federal Express, UPS, BCO Delivery etc. packages. If urgent packages cannot be picked up by carrier, incumbent is to deliver packages to carrier office.
Incumbent answers all incoming telephone calls, acquiring name, company and nature of business and gives information to callers or routes call to appropriate company personnel. On request, incumbent places outgoing calls. Incumbent must effectively screen and dispatch calls of vital importance to the company.
Incumbent greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person.
Incumbent maintains Excel spreadsheets containing company expenses that are generated by employees containing company credit cards.
Incumbent arranges travel schedule and reservations for company officers, offsite workers and managers.
Incumbent assists in sorting documents and filing other records as directed along with additional jobs as instructed by their supervisor.
Incumbent processes all complete job files for closure and files in appropriate filing cabinets.
Incumbent inputs all inventory transfers and month end counts as required to close month.
This job has no supervisory responsibilities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Incumbent must have the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Incumbent must have the ability to write routine reports and correspondence. Incumbent must have the ability to speak English effectively before groups of customers or employees of organization.
Proficiency in the following software packages is essential:
1. Microsoft Word
2. Microsoft Excel
General computer literacy is essential to adequately perform this function.
Incumbent must have the ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Incumbent must have the ability to deal with problems involving a few concrete variables in standardized situations.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.