Accounts Payable Clerk & Accounting Assistant
Job Title: Accounts Payable Clerk & Accounting Assistant
Department: Administration
Reports To: Accounting Supervisor
FLSA Status: Hourly, Non-Exempt
Wage Range: Start: $15.00 to $18.00
Prepared By: Janice Smart, Merika Barker
Prepared Date: November 24, 2015
Approved By: Janice Smart
Approved Date: December 1, 2015
SUMMARY
Individual will be responsible for all data entry of accounts payable in the accounting software, MAS 200 and working along with the accounting staff on clerical work and minor administrative and business detail by performing at least the following illustrative duties. This job function will also be required to assist the Accounting Supervisor and Controller. This job function will require discretion and protection of confidential information. The incumbent must be a TEAM player and be willing to help others without being told to do so. Incumbent must be self-starting and be able to perform duties without constant oversight and supervision. Reliability, promptness and a positive attitude with other staff members and vendors is essential. Work hours are scheduled 8:00 to 5:00. Overtime may be occasionally required and must have advance approval. Tardiness and absenteeism cannot be accepted.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Incumbent composes and word processes routine correspondence.
GENERAL ACCOUNTING
- Incumbent assist in sorting documents and filing other records as directed.
- Incumbent will prepare payroll.
- Incumbent will be responsible for reconciling bank accounts.
ACCOUNTS PAYABLE
- Incumbent inputs A/P invoices into accounting system.
- Incumbent assists in sorting documents.
- Incumbent prepares analysis of accounts, as required.
- Incumbent assists in monthly closing schedules in Excel.
- Incumbent prints A/P aged invoice reports and selects necessary A/P suppliers, Receipt Triggered Payables for weekly A/P check run.
- Incumbent assists in maintaining all accounts payable files.
- Incumbent prepares analysis of accounts, as required.
SUPERVISORY RESPONSIBILITIES
This job has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
Incumbent must have the ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Incumbent must have the ability to write routine reports and correspondence. Incumbent must have the ability to speak English effectively before groups of customers or employees of organization.
COMPUTER SKILLS
Proficiency in the following software packages is essential:
- Microsoft Word
- Microsoft Excel
General computer literacy is essential to adequately perform this function. Ability to learn and become proficient in company accounting software is required.
REASONING ABILITY
Incumbent must have the ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Incumbent must have the ability to deal with problems involving a few concrete variables in standardized situations.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.